Distribution Solutions

Competitive advantage in distribution requires careful balancing of stock holdings against customer service - in other words, true supply and demand management. OneOffice 3000 helps you buy, stock and sell in a commercially realistic way, with sophisticated unit handling, pricing, delivery and invoicing mechanisms. The distribution suite offers close but flexible links between sales and purchase order processing, a full range of stock costing options and the functionality required for ISO9000 compliance, including batch and serial number tracking.

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OneOffice 3000 Purchase Order Processing provides users with a complete view of company purchases from the date the order was raised through to the serial or batch numbers of product received from the supplier.

Sales Order Processing

OneOffice 3000 Sales Order Processing offers efficient multi-location handling of sales ordering, from entry of quotations and orders through picking and delivery to invoicing. It includes as standard very close links with stock control and purchasing, batch and serial number tracking, credit card handling and extensive support for telesales operations.

Sales Order Processing Datasheet.pdf

Features include:

Highly configurable
Extensive online enquiries
Flexible credit checking
Credit card handling
Flexible pricing and discounting
Back to back/just in time ordering
Scheduled and call-off orders
Quotation to order conversion

Purchase Order Processing

Purchasing of goods and services has a higher than ever profile in today's business environment. Every organisation is under pressure to buy more competitively, reduce working capital tied up in stock and at the same time avoid out of stock situations that impact on customer satisfaction. OneOffice 3000 Purchase Order Processing is designed to help achieve those aims, and forms part of an integrated suite designed specifically for today's economy.

Purchase Order Processing Datasheet.pdf

Features include:

Close links with sales ordering via 'stock queue'
Consolidated purchase orders
Just in time purchasing
Landed Costs integration
Phased deliveries
Flexible goods receipt/invoice posting
Rolling purchasing history
Purchasing approval mechanism

Stock Control

Stock Control lies at the heart of the OneOffice 3000 distribution suite, providing central product definition and stock handling facilities: multi-location stock records, stock allocation and valuation, batch and serial number tracking and a full range of reports and enquiries.

Stock Control Datasheet.pdf

Features include:

Ultra-flexible unit handling and conversion
Just in time stock management
Product-specific stock strategies
Stock requisitioning
FIFO, standard or average costing
Multiple product types
Stock movement history
Batch and serial numbers

Landed Costs

Any organisation involved in the importation and distribution of goods faces a complex set of challenges. OneOffice 3000 Landed Costs provides a powerful, flexible and above all integrated solution to help you meet those challenges. Combining facilities for creating and tracking shipments and calculating and posting overheads, Landed Costs extends your stock control to goods in transit and ensures selling prices reflect true costs.

Landed Costs Datasheet.pdf

Features include:

Multiple supplier types
Integrates with POP, SOP, Stock Control and General Ledger
Shipment creation, management and tracking
Multiple consignments per shipment
Reservation of stock in transit to sales orders
Standard and/or shipment-specific overheads
Flexible apportionment of overheads to shipment lines or direct to General Ledger
User-defined attributes for shipment management

Intrastats

OneOffice 3000 Intrastat gathers details of invoiced deliveries from purchase ordering and sales ordering systems and uses them to produce a statistical report in the format required by HM Customs & Excise for monthly Supplementary Statistical Declarations (SSDs or Intrastat). The information can be imported automatically via standard interfaces with OneOffice 3000 Sales Order Processing and OneOffice 3000 Purchase Order Processing and a number of third party applications, or input manually if the module is used standalone.

Intrastats Datasheet.pdf

Features include:

Standard default values for products (e.g. country of origin) and customers (e.g. mode of dispatch) on a company by company basis
Validation of accounts, products etc. during posting can be enabled or disabled selectively
Reporting by group or by company
Historical data retained online
Batch posting with filtering of non-EC transactions
Optional manual postings
Trial SSD and Final SSD reports with audit trail
HM Customs & Excise approved (number 169/499/1411)

E-Commerce

OneOffice 3000 e-commerce enables you to trade electronically with customers and suppliers, or to pass stock and product data between different company sites or between company sites and mobile representatives. Whether you want to sell via the web, build EDI links with customers or suppliers, or keep pricing in step across multiple locations, Global 3000 E-commerce provides a secure, productive and flexible environment to achieve your commercial aims.

E-Commerce Datasheet.pdf

Features include:

Import Sales orders, Purchase orders, Stock balances, Product lists, Legacy data
Export Sales orders, Purchase orders, Stock balances, Product lists, Acknowledgements & invoices
Integrates with POP, SOP, Stock Control, Product Maintenance and 3rd party EDI comms packages
Multiple, user-definable scenarios to determine structure and content of data transfer
Translation tables for customer/supplier, account/address, delivery instructions, terms etc
Transmission sequencing
EDI spooler for automatic import/export processing
Optional manual handling